Job Title: Secretary to AP/Counselor
Reports to: Principal/Counselor
Dept./School: Campus Assigned
Exemption Status: Non-Exempt

Primary Purpose:
Facilitate the efficient operation of the school counseling and assistant principal office and provide clerical services to professional staff. Maintain current and accurate confidential student records.

Qualifications:

Education/Certification:
High school diploma or GED 

Special Knowledge/Skills/Abilities:
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Experience:
Two years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence
1. Prepare requisitions, correspondence, and transcripts computer.
2. Prepare documents and lists for honor roll, award assemblies, and other student recognition programs.
3. Record student information, including test scores and final grades, on permanent records.
4. Create new student files and ensure completeness of records.
5. Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
6. Assist with processing changes and adjustments to student schedules.

Reception and Phones
7. Serve as receptionist for counseling and assistant principal office.
8. Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.
9. Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.
10. Assist assistant principals with scheduling appointments as needed.

Other
11. Receive, distribute, and ensure security and confidentiality of testing materials.
12. Maintains confidentiality.
13. Other duties as assigned.

Supervisory Responsibilities:
None

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals.
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
Motion: Repetitive hand motions, frequent keyboarding, and use of mouse; occasional reaching.
Lifting: Occasional light lifting and carrying (less than 15 pounds).
Environment: May work prolonged or irregular hours; occasional districtwide and statewide travel.
Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Midway Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status or on any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities. The Title IX Coordinator for Midway ISD is the Assistant Superintendent for Human Resources, 13885 Woodway Drive, Woodway, Texas 76712. Contact phone number is 254-761-5610.